(NOTE: A detailed coverage of Simplenote is beyond the scope of this post. IMPORTANT: Set Simplenote ( the main website) to use your Dropbox account, and NOT use its own service. Our goal here is all notes and all calendars with us all the time. The calendar management tool you use is not as important as having ALL of your digital desktop and mobile devices synchronizing from a common Google Calendar. For Android, native Google Calendar functionality is enabled when linking Gmail accounts.) Optionally, you can use the Google Calendar mobile application of your choice to manage it. Sync your smart phone (iOS or Android) to your Google Calendar. Do the same with your other device or desktop calendars. Sync your iOS (iPad or iPhone) iCal to your Google Calendar. This folder will store all of the plain-text notes that you will create and manage with Simplenote.ĭownload and install your smart phone (iOS or Android) and iPad copies of Simplenote, Dropbox, and Wunderlist. In Dropbox, create a synchronized folder called “notes” (without the quotes). Install and configure your desktop Dropbox. Simplenote and Dropbox have inexpensive premium options, which I highly recommend.ĭownload and install your desktop copy of Wunderlist. Create your Dropbox, Simplenote, Wunderlist and Google Calendar accounts if you have not already done so.The Analog Task Management System still works great and is used by many of my colleagues. ResophNotes for MS Windows (a Simplenote client) or nValt for Mac.ĭon’t worry if you don’t yet have an iPad and/or smart phone yet.WriteRoom for iPad, or Flick Note for Android.Simplenote (Requires a Simplenote account). Google Calendar (Requires a Google-registered email address).Wunderlist (Android / iPhone / iPad / MS Windows / Mac) (Requires a Wunderlist account).A secondary phone-sized device, such as the iPod Touch (TM).An iPad (TM) or other full-featured tablet.For our purposes, that means Android or iOS. It is not a calendaring or contact management system, though calendaring and reminders play a role in terms of task planning. What the Digital Task Management System is Not Tasks, lists, sub lists, lists of lists, all of that is included. Simply put, it’s a way to keep track of tasks and get things done. What the Digital Task Management System Is Take the extra time to track and execute correctly, increased efficiency will follow. It’s not about how your rush around, it’s how you plan, execute, and track. Why “reasonably?” Because honestly, some folks today think that rushing around manically with a quad latte in hand (er…excuse the Freudian slip…) is the key to productivity. (Though that is an admirable goal in and of itself.) Rather, our goal is to get as much done as possible, in as little time as reasonably possible. After years of trying, stopping and trying again to remove paper from my life, I’m finally almost there!īut to be clear, the goal is not to eliminate paper. Since these devices have entered my life, I haven’t looked back. Back to gadget land and digital-based systems. Then came the iPad, iPod Touch and Android Phone, and everything changed. I highly recommend that you also check out Bill Westerman’s excellent article. That system served me quite well for a long time. In fact, that post coupled with my own experimentation and heavy modification, led to the “Analog Task Management System”. Some have worked better than others, but nothing ever felt “quite right.” Then several years ago, I came across a post on the net called “Getting SH-T Done” (G.S.D) which caused me to rethink digital dependencies. Since starting in tech-related businesses almost 24 years ago, I’ve tried literally countless “gadget” and paper-based task management systems. Most importantly, if you have other variations or entirely different systems that work well, then share them! Leave a comment, or link to this post on your blog along with your own thoughts. Take the parts that you can use, modify them to suit your needs and preferences, discard the rest. Unfortunately, I cannot guarantee that you will have the same results.
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